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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure that all gas appliances, flues, and chimneys undergo annual checks. You should also give a copy of the report to your tenants.

If the engineer determines that an device or installation to be immediately dangerous they will ask for permission to shut off the gas supply and suggest that inspection hatches be put in place.

What is a Gas Safety Certificate (GSC)?

A gas safety certificate for landlords is a document which demonstrates that all of the gas safety certificate price appliances in the rental property and flues have been examined by a licensed gas engineer. Landlords are legally obliged to arrange a gas safety check every year for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipework, appliances and flues comply with safety regulations.

Landlords are also required by law to provide their tenants with an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. This should be given to tenants within 28 days following the gas safety certificate duplicate Safety Inspection and to new tenants at the beginning of their tenure.

CP12 is the abbreviation used for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form includes the date of the most recent gas inspections and tests, their results, any steps that need to be taken, and the name and title of the engineer that conducted the check.

If the Gas Safety check highlights any problems with a gas appliance and the engineer will give advice on what should be done to ensure it is safe for use. If a gas appliance is found to be Immediately Dangerous or Abnormally Lethal the gas supply must be shut off until the issue has been fixed.

If a tenant is unwilling to allow access for the gas safety checks to be completed, it is an infraction that is punishable by law. If needed the landlord has the right to ask the courts for an order to enjoin the tenant from refusing to allow gas safety checks. However, it is usually easier to write a letter that clarifies why the checks are vital and what is required. This should encourage a reluctant tenant to let access in, and if not, the landlord might be required to begin the eviction process.

How often should I receive a Gas Safety Certificate?

Landlords and letting agencies are legally required to carry out an annual gas safety inspection on all gas appliances and flues that are supplied to their tenants. This is to ensure that their equipment is safe for use and that there aren't any leaks of gas in the property. This is an essential responsibility and landlords should make sure that they get their gas inspections done by a licensed gas engineer.

The Gas Safety Certificate, formerly known as the gas safe register duplicate certificate Safety Check Record, is a legal document which affirms that an engineer has completed a gas inspection within the last 12 months. It is issued by the landlord, and should be presented to the tenant in order to demonstrate the security of the gas supply. It is valid for 12 months and has to be renewed every year.

If a landlord does not provide their tenants with the Gas Safety Certificate then they are in violation of the law and could be fined by the local authority. Gas Safety checks must be performed by landlords on time. They must also keep a copy of the certificate in case tenants ask for it.

It's also an excellent idea for landlords to put inspection hatches on all gas appliances so that engineers can easily access them for inspections every year. If the appliance is deemed to be in danger during an inspection, the engineer will formally classify it as such and shut off the boiler and suggest that the tenant refrain from using it until the inspection hatch is installed.

Landlords are also required to provide their tenants with at least 24 hours' notice prior to entering the property to conduct Gas Safety Checks. This allows tenants time to prepare and ask permission if needed. If a tenant refuses access to the engineer the landlord has to explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant is unwilling to allow the engineer entry, the landlord may decide to evict the tenant under section 21 of the 1988 Housing Act.

What happens if you don't own a Gas Safety Certificate?

It is the legal obligation of a landlord to ensure that their property is equipped with a gas safety certificate valid prior to the time tenants move in. Failure to adhere to this law could result in a landlord being prosecuted or being fined a significant amount. The regulations also state that landlords must provide a copy of the gas safety record to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord to perform an inspection of all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could pose a risk to tenants. The engineer will issue an CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a very important document that every tenant must keep. The document contains information about gas installations in a rental home and the dates they were tested and expiration dates. It can assist tenants in identifying issues with their appliances or installations and ensure that they are aware of how to contact an Gas Safe Engineer to have them tested.

Landlords are required to provide an inspection report on gas safety to their tenants, both current and new, within 28 days after the engineer has visited their property. They must also provide a copy the CP12 to the tenant on the day that their tenancy commences. Landlords who fail to provide the the gas certificate could be prosecuted and could face unlimited fines or even six months in prison.

In the same way, landlords must make sure that their properties have working carbon monoxide alarms and can arrange for them to be tested each month. The landlord gas safety certificate and boiler service is responsible for fixing the problem if the alarm does not work. This is applicable to private landlords, councils and housing associations, as well as licensable Houses of Multiple Occupation.

In June 2017, the High Court ruled that it was illegal for landlords to send Section 21 notices without providing their tenants with a valid gas Safety Certificate. The ruling was based on the law that requires landlords with assured shorthold tenancies to have a gas safety certification for their property prior to the time tenants move into it.

How do I obtain a Gas Safety Certificate?

Landlords are legally accountable to ensure that gas appliances, flues and pipework in the homes they lease are safe. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations, landlords are required to conduct annual gas inspections of all gas appliances and flues they supply to tenants. This is called a CP12 Gas Safety Certificate and it must be signed by a licensed Gas Safe Registered Engineer after each inspection.

Landlords should also consider conducting a boiler inspection simultaneously with a CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can provide an integrated CP12 inspection and boiler service for a reasonable price. They will check the seals on boiler burners, inspect for leaks and cracks within the flue system, clean the heat exchanger, and carry out general maintenance.

The CP12 document is often known as the 'landlord's gas safety certificate', however, it is officially referred to as the Gas Safety Record documentation. It contains the results of all safety checks and the details of any actions or issues that require attention. Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is crucial that landlords or letting agents only permit Gas Safe registered engineers to enter the premises to conduct safety checks and for maintenance. It is crucial to educate tenants on the importance of giving gas engineers access to the property and explain that the engineer is there to safeguard them from carbon dioxide poisoning. If a tenant is hesitant to allow access, it's the landlord or letting agent's responsibility to explain the legal responsibilities in writing and then follow with a visit to the property to force entry if necessary.

Tenants must always request to see a Gas Safe ID card from the engineer before entering the premises to prove that they're competent to work on the gas systems in your home and can be trusted to complete the gas safety test efficiently and effectively. It's important to keep in mind that the gas engineer is legally able to cut off any defective equipment and can cut off gas lines if necessary.